Executive Assistant (Full Time / Cambridge, MA)
Executive Assistant
Overview:
Our Client, a Cambridge-based Private Equity firm, is seeking a Full Time Executive Assistant to join their dynamic team. This person will provide high-level support to senior executives. They will be proactive, organized, and professional, with exceptional attention to detail, and able to thrive in a dynamic environment.
The role is based in their Cambridge office, with 4 days per week in-office.
Key Responsibilities:
- Calendar Management: Full oversight of complex scheduling, including prioritization and coordination across time zones.
- Travel Management: Coordinate domestic and international travel arrangements, including itineraries, accommodations, and transportation.
- Communication: Act as a point of contact for executives, ensuring timely and professional communication on their behalf.
- Proactive Support: Anticipate needs, preempt issues, and ensure smooth operations by staying one step ahead. You will be ready to address urgent matters like last-minute meeting changes.
- Task Ownership: Take full ownership of tasks and responsibilities, ensuring completion with minimal oversight. This includes addressing and communicating time-sensitive requests during off-hours.
- Represent the company with a high degree of professionalism and exceptional executive presence.
- Event coordination and management as needed
Qualifications:
- 3-5+ years experience in an Executive Assistant; prior experience supporting C-suite executives is highly preferred.
- Proven ability to handle sensitive and confidential information with discretion.
- Strong organizational, multitasking, and communication skills.
- Open collaboration style with a strong ability to build relationships across all levels of the organization. Comfortable working in an open working environment.
- Demonstrated experience in managing complex calendars and domestic and global travel arrangements.
- Intuitive and able to anticipate needs without direct instruction.
- Proficiency with Microsoft Office Suite and other relevant software.
Compensation & Benefits:
- Bonus eligible
- Paid lunches
- Free parking or T pass
